HOA fees of $100.00 annually are due on August 31st each year for the fiscal year Jan 1 - Dec 31.
NEW FOR 2027: Late payment admin fees of 10% per month will be charged for outstanding dues.
* Please pay by e-transfer to: annualdues@aspencliffestateshoa.ca
Don't forget to include your home number in the "message" box so we know who it is from please!
If you wish to pay by cheque instead, please make arrangements for pick-up at your home by a HOABoard Member.
AGM 2025 Minutes:
Aspen Cliff Estates Homeowners Association AGM
November 5, 2025, Blanco Cantina and via ZOOM
Board Present:
Angela (pres), Shelley (treasurer), Sara (communications), Travis (maintenance); Carla (secretary)
Present (in person) at 7 pm:
House numbers: 12C; 16C; 27C; 52C; 83C; 6C
At 7 pm, quorum was not present. Meeting adjourned to 7:31 PM
ZOOM:
70C; 100C; 75C; 74C
1. Opening and call to Order by Angela
Welcome and introduction of the Board, reminder of the role of the Board
2. Year in Review
Topics to be covered tonight:
- tree lighting ceremony;
- Neighbour’s Day recap;
- sign repairs;
- collection of dues
3. Maintenance (Travis)
- front sign repair and repaint
- life expectancy of work advised: 10-15 years
- sign also vandalized - brass letters stolen; remainder of the letters removed
- general acknowledgment keeping the sign is desirable; repairs look good now that repaired
4. Financials
2025 Financials (Shelley)
-details presented through slides
2026 Budget Projections
-details presented through slides
Neighbour Day – can we make it bigger and better
Holiday Tree Lighting
2025 saw a reduction in the reserve
Recognition there may be unexpected expenditures (eg the sign repair, Neighbour Day rain/wind
cancellation) but also wish to expand events and potentially treatment of common property (eg
requests by residents for flower pots or something of the sort)
Discussion re dues collection and efforts – unfortunately a few people do not pay and Board has
made many efforts to collect
5. VOTING
a. Budget Approval
Motion by Carla, seconded by Shelley
Voting - Unanimous pass
b. VP Elections
No nominations from the floor
Angela nominates Zahida
Zahida accepts
Zahida new VP
6. Increase in Dues?
The Board will adjourn the motion
open the issue for discussion tonight
Motion will be tabled, discussed and voted upon at a time TBD
Discussion regarding the increase in dues
Members express that accounting for inflation dues could even be higher
A member questions the need for an increase given amount of the reserve
The treasurer poses the question what is a reasonable reserve; perhaps not prudent to spend our
savings; our dues are very reasonable
Discussion re how the reserve was accrued in the first place
Members present express desire for more spending on the community for example landscaping,
flower pots near entrance, community events
7. Other discussion
How to collect delinquent dues – Board has reached out to the city and were referred to the Real
Estate Council of Alberta; no calls back yet
Traffic and safety concerns around our area due to Webber traffic discussed
